Quality Data Bay

Quality Data Bay

Compliant - Proficient - Informed

External Providers (Suppliers)

Track your supplier base to ensure approvals, re-approvals and that and performance levels, such as ship on time are maintained.

This software product is currently under development. To learn more about this product, its scheduled release date, or if a beta test version exists, contact Quality Data Bay by registering on our website and submitting a support ticket.

$ 695.00

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Supplier type Approved suppliers list Approval methods Supplier rating and performance   Track your supplier base to ensure they stay approved suppliers. Approve suppliers based on ISO certification or accreditation, desk audit/assessment, survey or scheduled site audit. Add supplier name and information, attachments, notations, and in some cases, what they can and cannot supply you with. The rating system allows you to assess each supplier on a pre-determined point system. The point system and meaning are fully customizable. Finally, a supplier corrective action can be initiated when a nonconforming part or parts are delivered. When needed, send a supplier corrective action request. There is an option to give your supplier a database logon and provide remote web access so they can fill in the report, live. Set rules for follow up and resolution. Employ electronic signatures for approval and closure.
Approved supplier status
  • Not Approved
  • Approved supplier
  • Critical supplier
  • Aerospace supplier
  • Conditional
  • Counterfeit prevention
  • Probation/ Corrective Action Pending
Searching for a record is easy. In Tree Mode, you can group records by:
  • Status
  • Type
  • Review Due Date
You can choose to show only open records, only open urgent records, closed records, or open and closed records. In Find Mode, you can query records by supplier name or supplier type. A reference such as a corrective action number can be used to group like records to facilitate finding those records later. A text string can also be used to locate a record. For instance, perhaps you approved a supplier years ago for a very specific process but you only remember the process description. Type in the process description key word into the Text String field. The search results will produce a record list of exact matches. The third search type is Jump to Record. Use this feature when you already know the ID number of the record. The database will jump directly to that record.
The following reports can be created from the Reports Menu:
  • Supplier Approval and Status Report
  • Supplier Review Due Report
  • Audit Trail Report
  • Audit Trail By Approver Report
  • Customization Audit Trail Report
  • Supplier Corrective Action Report
Report Filters are available to zoom in on only the records you wish to see. The Grouping and Sorting function helps you to organize the data presented in your report. The Save Filter feature allows you to save report queries that are run frequently. It’s easy to Load a saved filter to run a weekly or monthly report.
Built-in customization includes:
  • Setup and Edit Personnel Information
    • Assign permission levels
    • Assign Title and Department
    • Electronic signature
    • Password duration/ reset
    • Includes datasheet view to edit data like a spreadsheet
  • Title Aliases
  • Tab and Process Aliases
  • Vital Statistics Aliases
  • Action Numbering to establish record identification numbers
  • Fiscal year start date
  • Document directory setup
  • Notification setup
  • Export data to file
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